Job Description

Job Description

Job Description

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. Your multitasking skills and attention to detail will support daily office operations, manage schedules, and provide exceptional customer service. This position offers an exciting opportunity to showcase your office management expertise while contributing to a positive workplace atmosphere. If you thrive in fast-paced environments and possess strong organizational skills, we want to hear from you!

Responsibilities

• Greet visitors warmly and direct them appropriately, maintaining a professional front desk presence
• Manage multi-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette
• Handle data entry, filing, and document proofreading to ensure accuracy and organization
• Maintain calendars, schedule appointments, and coordinate meetings for staff members
• Support bookkeeping tasks using QuickBooks or similar accounting software as needed
• Assist with office management duties such as ordering supplies, managing mail, and maintaining cleanliness
• Provide customer support through clear communication and prompt assistance in person or via phone/email

Experience

• Prior office experience or clerical experience demonstrating strong organizational skills and attention to detail
• Proficiency with Apple and Google Workspace tools
• Familiarity with multi-line phone systems and excellent phone etiquette skills
• Bilingual abilities are highly preferred to serve diverse client needs effectively
• Experience with data entry, filing systems, proofing documents, and basic bookkeeping (QuickBooks or Goodshuffle knowledge is a plus)
• Strong computer literacy with the ability to adapt quickly to new software applications

Join us in creating a welcoming environment where professionalism meets efficiency! This paid position offers the chance to develop your administrative expertise while supporting a collaborative team dedicated to excellence.

We design memorable events for weddings, dances, proms, conferences and corporate events.

Company Description

We design memorable events for weddings, dances, proms, conferences and corporate events.

Job Tags

Similar Jobs