Job Description

Job Description

Job Description

Job Summary
Express Employment Professionals is currently recruiting for a detail-oriented and organized Administrative Assistant with experience supporting daily office operations in a fast-paced construction environment. Skilled in coordinating project documentation, scheduling, customer service, and maintaining accurate records while ensuring efficient communication between office staff, field personnel, subcontractors, and vendors.

Key Responsibilities

• Provide administrative support to project managers, superintendents, and office staff.
• Answer and direct incoming phone calls, emails, and customer inquiries.
• Prepare, organize, and maintain project files, contracts, permits, and construction documents.
• Schedule meetings, inspections, appointments, and project deadlines.
• Assist with bid packages, proposals, change orders, and project closeout documentation.
• Process purchase orders, invoices, timesheets, and expense reports.
• Coordinate with subcontractors, suppliers, and vendors regarding schedules and documentation.
• Track certificates of insurance, licenses, permits, and compliance documents.
• Maintain accurate data entry and update project management systems and spreadsheets.
• Order office supplies and support general office operations.
• Prepare reports, correspondence, and meeting minutes as needed.
• Assist with payroll processing and employee onboarding documentation when required.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 2+ years of administrative experience, preferably in construction, engineering, or a related industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with construction management software (such as Procore, Buildertrend, Viewpoint, or Sage) is a plus.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and maintain confidentiality.
• Strong attention to detail and accuracy.

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