Job Description

Job Description

Job Description

Job Title: Administrative Assistant
Job Description

Under general supervision, provide overall office administrative support, focused on office administration and clerical duties with some project and accounting support. Handle differing situations, problems, and deviations in the work according to the supervisor’s general instructions, priorities, policies, and project goals.

Responsibilities

• Help to set up new computers and maintain computer inventory.
• Coordinate maintenance of office equipment.
• Inventory and purchase office and breakroom supplies.
• Make travel and meeting arrangements.
• Handle ingoing and outgoing mail/package duties.
• Manage incoming calls and visitors.
• Assist with overall management of the facility.
• Schedule training and in-house meetings.
• Review and enter data for vehicle/equipment units log.
• Place orders for luncheons and assist with setup and teardown.
• Maintain kitchen cleanliness and organization.
• Assist accounting with client invoices and statements.
• Perform other duties as assigned.

• Minimum 1 year of relevant office experience.
• High School Diploma or GED required; Associates Degree preferred.
• Valid driver’s license with a driving record in good standing.
• Proficiency in Microsoft Office (Word and Excel).
• Ability to multi-task and make logical decisions.
• Capable of handling multiple interruptions throughout the day and being flexible.
• Excellent communication skills with a positive attitude.
• Team and client-centered focus.
• Highly organized and detail-oriented.
• Ability to work well in a fast-paced, deadline-oriented environment.

• Customer service.
• Filing and calendar management.

This position is onsite in Tampa, five days a week. The role involves sitting at the front desk and initially reporting to a supervisor located in another office. The office environment is supportive, with opportunities for career advancement, a nice location, and the potential for benefits and a pay increase upon becoming a full-time employee.

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

The pay range for this position is $18.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Tampa,FL.

This position is anticipated to close on Jul 8, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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